STAFF POSTINGS 

Accountant-Tonkawa-Full-Time

SUMMARY:

Reporting to the Controller, the Accountant provides financial information to management by researching and analyzing accounting data, preparing reports, maintaining internal controls, and monitoring financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Assist with internal and external audits including preparing audit papers, journal entries and other required documentation
• Monitor budgets and approval of expenditures of auxiliary fund activity
• Substantiates financial transactions by auditing documents and assists with auditing claims
• Reconcile OHLAP, OHLAP PLUS, GSL, BIA, OTAG, TEACH, State Regents for Academic Scholars, private scholarships, institutional scholarships and other programs with financial aid and scholarship departments
• Maintains accounting controls by preparing and recommending policies and procedures
• Reconcile financial discrepancies by collecting and analyzing account information
• Compile and prepare financial information for the Athletic Analysis Report
• Compile and prepare State and Federal reports including IPEDS, SRA6 and other reports
• Prepare travel reimbursement for all campuses
• Schedule EFT and wire transfers in conjunction with JP Morgan account for student refunds and payroll
• Enter daily deposits on Peoplesoft into OMES system
• Post student receivable receipts in J1 system
• Prepare monthly state sales tax
• Process settlement of UC facility usage fees
• Prepare monthly auxiliary financial report
• Allocate fleet charges
• Maintain job manual for position with regular updates to describe processes when substitutions are needed
• Assist other areas in the Office of Financial Affairs

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Accountant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION and/or EXPERIENCE:

A minimum educational level of a bachelor’s degree in accounting, finance or relevant area with a minimum of three years experience with complete accounting cycle in higher education is required.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application form, which is available online at www.noc.edu/staff , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Administrative Assistant for Financial Affairs-Tonkawa-Full-Time

SUMMARY:

Reporting to the Vice President for Financial Affairs, the Administrative Assistant performs a variety of responsible administrative and clerical duties in support of the department; provides information and assistance to the public; and assumes other responsibilities as assigned by the Vice President for Financial Affairs. This position requires strong public relations skills, the capacity to work independently, and successful completion of tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Serve as a coordinating point of contact for the Vice President for Financial Affairs; schedule meetings and appointments, assist with telephone calls, preparation of letters, filing, scanning of documents, etc.
• Assist in dissemination and compiling of confidential information and reports
• Assists with collection of data and preparation of reports for the Oklahoma State Regents for Higher Education, the Northern Oklahoma College Board of Regents, and other projects or studies as necessary
• Assist in special projects, reports, or changes influenced by both internal and external sources
• Serve as the primary contact to report incidents and claims to OMES Risk Management and to coordinate responses to reports and surveys to Risk Management
• Compile monthly vice president report from all departments reporting to Financial Affairs for submission to the NOC Regents
• Compile the monthly personnel actions report for the NOC Regents
• Serve as the primary contact for reservation of facilities for the Tonkawa Campus and NOC Cove
• Assist employees with log in and usage of the reservation work order system to include managing users and service providers
• Serve as backup depending on the fiscal year cycle demands as determined by Vice President for Financial Affairs
• Distribute and track key issuance to employees on the Tonkawa Campus
• Maintain job manual for position with regular updates to describe processes when substitutions are needed
• Other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Administrative Assistant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible administrative work; and establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. A demonstrated ability to write and speak effectively, and proficiency of Microsoft Word and Excel software applications are required. The individual must possess skills to work effectively with supervisors and department chairs. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check

EDUCATION and/or EXPERIENCE:

A minimum educational level of an Associate Degree in relevant area with a minimum of five years experience or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. or complete application packets can be emailed to human.resources@noc.edu  EOE

Bookstore Assistant-Tonkawa-Part-Time (25 hour)

SUMMARY:

Maintain a clean and organized sales floor. Maintain register operations and provide friendly and helpful customer service. Assist as needed for all other duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• • Maintain good relations with customers, staff and faculty
  • Provide quality customer service
  • Greet and be aware of all customers entering the store
  • Perform all register operations
  • Keep store clean and presentable at all times
  • Answer telephones
  • Provide visual merchandising for sales floor
  • Check in, receive, and stock all merchandise
  • Prepare bookstore invoices for processing
  • Maintain and process monthly department charges
  • Must be flexible in working additional hours as needed
  • All other duties as assigned

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Good communication skills and a working knowledge of computers are required.

EDUCATION and/or EXPERIENCE: 

A minimum educational level of an associate degree; or one to two years related experience; or equivalent combination of education and experience is required.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, dig, haul, pull, reach, carry, lift, grasp, squat or stoop, bend and twist the body, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, talk or hear while performing essential duties. The employee must have the ability to occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions..

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Coordinator of High School & College Relations-Enid-Full Time

SUMMARY:

Reporting to the Vice President for Enrollment Management, the Coordinator of High School and College Relations assumes primary responsibility for the college’s student recruitment program by representing the college on campus and in the various communities. The position is responsible for recruiting and corresponding with prospective students, promoting educational opportunities, and advising about general qualifications for college admission. This employee will assume other duties as assigned and will work on various special projects as they may arise.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Develop and implement recruitment activities for traditional and non-traditional students and other campus recruitment activities.
• Schedule and attend college day and night programs, high school visits, senior awards assemblies, campus tours, and other designated recruitment events.
• Maintain prospective student database in current recruitment software (Salesforce).
• Maintain prospective student pages on the college website.
• Work directly with the Printing Services and Marketing Department to develop recruitment, other informational literature, and promotional materials about the college
• Coordinate and implement the college prospective student communication plan.
• Respond to inquiries from high school principals, counselors, parents, and prospective students regarding the admissions process.
• Maintain job manual for position with regular updates to describe processes when substitutions are needed.
• All other duties as assigned.

QUALIFICATIONS: 

The successful candidate will be sensitive to the needs and interests of prospective and enrolled college students; will possess excellent human relations and communication skills; will understand and use strategies appropriate to college recruitment; will be flexible, innovative, and highly self-motivated; and will be able to travel and work irregular hours as needed. Weekend and evening work will be required with a flexible 40-hour work week schedule. NOC graduates preferred. Subject to satisfactory Fair Credit Reporting Act Disclosure that includes a criminal background check.

EDUCATION and/or EXPERIENCE: 

A minimum educational level of a bachelor’s degree, or equivalent combination of education and experience is required.  Strong computer skills are required and preference will be given to a marketing degree or related experience.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Director of Prospective Student Services

SUMMARY:

Under the administrative direction of the Vice President for Enrollment Management and Registrar, the Director of Prospective Student Services coordinates all communication, events and outreach services to prospective students for the entire Northern Oklahoma College community. The position provides leadership and vision in the administration of a range of services, policies and procedures related to assisting in the success of NOC students. The position participates in strategic enrollment planning in support of the mission and goals of the college where all have the opportunity to succeed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Coordinate annual information materials to be shared with a range of prospective student populations, including but not limited to: concurrent, first time, transfer, participation groups, the North Central Tribes of Oklahoma, and other targeted populations
• Serve on several NOC committees, e.g., international, First Gen committees
• Assist with concurrent information sessions and concurrent enrollment at local high schools
• Assist with high school recruiting at events and provide structure and oversight to campus tours
• Coordinate and implement strategic communications for prospective students
• Oversee and continually develop the strategic communication plan for prospective students
• Maintain job manual for position with regular updates to describe processes when substitutions are needed.
• Other duties as necessary

EDUCATION and/or EXPERIENCE:

A minimum educational level of a bachelor’s degree. Frequent travel between college locations is required. Must possess valid Oklahoma Driver’s License.

The candidate should have the ability to deal tactfully and confidentially with the internal and external college community and possess excellent oral, written, intercultural and interpersonal communication skills.

The successful candidate must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of duties; and establish and maintain cooperative working relationships with those contacted in the course of work. The ideal candidate will be able to work under pressure, meet flexible deadlines, and set priorities while maintaining professional relationships when dealing with individuals. This position may have activities in the evening or weekends and so may have some weeks with a flexible 40-hour week schedule. This position Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and five references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE