STAFF POSTINGS 

Administrative Assistant to VP for Academic Affairs- Tonkawa-Full-Time

SUMMARY: Support Northern Oklahoma College (NOC) Academic Affairs and the Vice President of Academic Affairs in all aspects of their responsibilities. NOC Academic Affairs leads institutional research, learning commons/library, academic services such as tutoring, academic divisions; chairs and faculty, faculty affairs faculty, and all professional development trainings and special grants and projects as well as various standing committees and other responsibilities as assigned by the President, and the Executive Council.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage calendars and routine correspondence.
• Provide administrative support to Academic Affairs units.
• Support data collection and sorting as needed for reporting processes.
• Maintain records and assist review processes.
• Initiative and oversee processes designed to maintain administrative control of academic affairs confidential personnel and faculty records, instructional course files and materials, oversight and regulatory documents, institution-wide course catalog and program sheets and other curricular processes or procedures.
• Produce, maintain and distribute data files, reports, graphical summaries as needed to support academic affairs programs and activities.
• Facilitate travel planning and reimbursement requests, ensuring adherence to university policies and procedures.
• Foster positive relationships with faculty, staff, external partners and students both online and in person.
• This position will be cross trained to assist with other critical tasks within the scope of work within Academic Affairs.
• Perform other related duties as assigned.
• Have an understanding of data protection for handling confidential Information.
• Familiarity with secure communication tools.
• Ability to manage, organize and track confidential documents using secure digital platforms.
• Precision in handling and reviewing confidential materials to avoid unauthorized disclosure.
• Discretion and ability to handle sensitive information with a high level of confidentiality and professionalism.
• Demonstrated reliability and ethical behavior in handling confidential information with discretion.
• Excellent organizational skills to efficiently manage tasks and priorities while maintaining confidentiality.
• Engage in professional development opportunities.
• Joy in teamwork to support the institutional mission to promote life changing opportunity for all.
• All other duties as assigned.

QUALIFICATIONS:

• Earned associate degree in a field appropriate for the position
• Experience working in an educational environment for three or more years
• Proficiency with web/video conferencing applications
• Experience with managing academic contracts, budgets and travel arrangements
• Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION AND/OR EXPERIENCE:

• Three years of paralegal, business administration or other professional office

 related administrative experience

• Proficiency in Microsoft Suite of tools or similar systems.

PHYSICAL DEMANDS:  While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application form,  which is available online at www.noc.edu/staff , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Accountant- Tonkawa-Full-Time

SUMMARY: Reporting to the Controller, the Accountant provides financial information to management by researching and analyzing accounting data, preparing reports, maintaining internal controls, and monitoring financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Assist with internal and external audits including preparing audit papers, journal entries and other required documentation
• Monitor budgets and approval of expenditures of auxiliary fund activity
• Substantiates financial transactions by auditing documents and assists with auditing claims
• Reconcile OHLAP, OHLAP PLUS, GSL, BIA, OTAG, TEACH, State Regents for Academic Scholars, private scholarships, institutional scholarships and other programs with financial aid and scholarship departments
• Maintains accounting controls by preparing and recommending policies and procedures
• Reconcile financial discrepancies by collecting and analyzing account information
• Compile and prepare financial information for the Athletic Analysis Report
• Compile and prepare State and Federal reports including IPEDS, SRA6 and other reports
• Prepare travel reimbursement for all campuses
• Schedule EFT and wire transfers in conjunction with JP Morgan account for student refunds and payroll
• Enter daily deposits on Peoplesoft into OMES system
• Post student receivable receipts in J1 system
• Prepare monthly state sales tax
• Process settlement of UC facility usage fees
• Prepare monthly auxiliary financial report
• Allocate fleet charges
• Maintain job manual for position with regular updates to describe processes when substitutions are needed
• Assist other areas in the Office of Financial Affairs

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Accountant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION and/or EXPERIENCE: A minimum educational level of a bachelor’s degree in accounting, finance or relevant area with a minimum of three years experience with complete accounting cycle in higher education is required.

PHYSICAL DEMANDS:  While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application form,  which is available online at www.noc.edu/staff , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

 Administrative Assistant for Financial Affairs- Tonkawa-Full-Time

SUMMARY: Reporting to the Vice President for Financial Affairs, the Administrative Assistant performs a variety of responsible administrative and clerical duties in support of the department; provides information and assistance to the public; and assumes other responsibilities as assigned by the Vice President for Financial Affairs. This position requires strong public relations skills, the capacity to work independently, and successful completion of tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Serve as a coordinating point of contact for the Vice President for Financial Affairs; schedule meetings and appointments, assist with telephone calls, preparation of letters, filing, scanning of documents, etc.
• Assist in dissemination and compiling of confidential information and reports
• Assists with collection of data and preparation of reports for the Oklahoma State Regents for Higher Education, the Northern Oklahoma College Board of Regents, and other projects or studies as necessary
• Assist in special projects, reports, or changes influenced by both internal and external sources
• Serve as the primary contact to report incidents and claims to OMES Risk Management and to coordinate responses to reports and surveys to Risk Management
• Compile monthly vice president report from all departments reporting to Financial Affairs for submission to the NOC Regents
• Compile the monthly personnel actions report for the NOC Regents
• Serve as the primary contact for reservation of facilities for the Tonkawa Campus and NOC Cove
• Assist employees with log in and usage of the reservation work order system to include managing users and service providers
• Serve as backup depending on the fiscal year cycle demands as determined by Vice President for Financial Affairs
• Distribute and track key issuance to employees on the Tonkawa Campus
• Maintain job manual for position with regular updates to describe processes when substitutions are needed
• Other duties as assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Administrative Assistant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible administrative work; and establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. A demonstrated ability to write and speak effectively, and proficiency of Microsoft Word and Excel software applications are required. The individual must possess skills to work effectively with supervisors and department chairs. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check

EDUCATION and/or EXPERIENCE: A minimum educational level of an Associate Degree in relevant area with a minimum of five years experience or equivalent combination of education and experience is required.

PHYSICAL DEMANDS:  While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. or complete application packets can be emailed to human.resources@noc.edu  EOE   

Assistant Softball Coach- Enid-Part-Time

SUMMARY: Northern Oklahoma College Enid is seeking an Assistant Coach to assist with the management, supervision, and coordination of said program that competes in the NJCAA Division I – Oklahoma Collegiate Athletic Conference (OCAC). The Assistant Coach is primarily responsible for teaching, instructing and implementing skills and strategy.  Additional occasional responsibilities could include recruiting, scheduling, facility maintenance, tracking student-athlete progress, and promote NOC student-athletes to university coaches. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Assist the Head Coach with teaching, instructing and implementing sport specific skills and strategy in practice.
• Establish schedules and make travel arrangements.
• Monitor academic progress and supervise study halls of student-athletes.
• Assist with the collection and posting of individual and team statistics to the NJCAA website.
• Assist with facility maintenance and preparation for practice and games.
• Be available during posted office hours for members of said team and students
• Compliance Responsibilities: Assist the Head Coach to insure that NJCAA and College policies and mandated requirements are correctly interpreted and met, and that documentation is maintained per Athletic Department policies and procedures.
• Ensure that all actions of coaches and student-athletes of said team are performed with the appropriate level of instruction, safety precautions, and training and that the physical well-being of everyone is taken into account in all that is done as a member of the program.
• Assist the head coach in regulating, publicizing and enforcing all team regulations regarding personal conduct.
• Successfully support and assist with the program for student-athlete recruitment as developed by the
• Serve as a Campus Security Authority.
• Head Coach.
• Other duties as assigned by the Head Coach.
• Other duties as assigned by the Athletic Director

QUALIFICATIONS: Bachelor’s degree required and a willingness to work towards a Master’s degree. Successful candidate may also have part-time teaching duties based on qualifications.  Coaching experience preferably on the college level. Candidates must have excellent verbal and written communication skills, organizational skills, and initiative, as well as the ability to perform within a dynamic team environment.  Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure, which includes a criminal background check.

EDUCATION and/or EXPERIENCE: The preferred candidate will have a minimum educational level of a bachelor’s degree.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application form,  which is available online at www.noc.edu/staff , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE 

Assistant Livestock Judging Coach- Tonkawa -Part Time

Northern Oklahoma College Division of Agriculture & Biological Science is seeking an Assistant Livestock Judging Coach on the Tonkawa campus to begin Fall 2024. The position will be a 10-month, part-time appointment, with a 25 hour per week commitment. Considerable time and travel requirements can be expected in this position, with availability on some evenings and weekends. Minimum requirements are an associate’s degree in agriculture and collegiate livestock judging experience. A bachelor’s degree is preferred. Applications will be considered until the position is filled.

Essential Duties and Responsibilities Include:

• Assist the Head Livestock Judging Coach with team practices and contests.
• Assist the Head Livestock Judging Coach NOC Livestock Judging Program activities such as the NOC Livestock Judging Contest, NOC Livestock Judging Camp, etc.
• Travel to select Livestock Judging Contests.
• Recruiting of NOC students and Livestock Judging Team Members, including tours of campus and agricultural facilities and booth representation at various recruiting events.

Areas of Knowledge and Expertise Include:

• A thorough understanding of the livestock industry and format of livestock judging contests.
• Prior livestock judging experience at the collegiate level.
• Must be an effective recruiter and should be able to develop good working relationships with potential students, livestock producers, and supporters of the program.
• Mastery of computer skills.
• Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check
• Good organizational and communication skills.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff  , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address, and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu.EOE