STAFF POSTINGS 

Accountant-Tonkawa-Full-Time

SUMMARY:

Reporting to the Controller, the Accountant provides financial information to management by researching and analyzing accounting data, preparing reports, maintaining internal controls, and monitoring financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Assist with internal and external audits including preparing audit papers, journal entries and other required documentation
• Monitor budgets and approval of expenditures of auxiliary fund activity
• Substantiates financial transactions by auditing documents and assists with auditing claims
• Reconcile OHLAP, OHLAP PLUS, GSL, BIA, OTAG, TEACH, State Regents for Academic Scholars, private scholarships, institutional scholarships and other programs with financial aid and scholarship departments
• Maintains accounting controls by preparing and recommending policies and procedures
• Reconcile financial discrepancies by collecting and analyzing account information
• Compile and prepare financial information for the Athletic Analysis Report
• Compile and prepare State and Federal reports including IPEDS, SRA6 and other reports
• Prepare travel reimbursement for all campuses
• Schedule EFT and wire transfers in conjunction with JP Morgan account for student refunds and payroll
• Enter daily deposits on Peoplesoft into OMES system
• Post student receivable receipts in J1 system
• Prepare monthly state sales tax
• Process settlement of UC facility usage fees
• Prepare monthly auxiliary financial report
• Allocate fleet charges
• Maintain job manual for position with regular updates to describe processes when substitutions are needed
• Assist other areas in the Office of Financial Affairs

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Accountant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

EDUCATION and/or EXPERIENCE:

A minimum educational level of a bachelor’s degree in accounting, finance or relevant area with a minimum of three years experience with complete accounting cycle in higher education is required.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application form, which is available online at www.noc.edu/staff , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Administrative Assistant for Financial Affairs-Tonkawa-Full-Time

SUMMARY:

Reporting to the Vice President for Financial Affairs, the Administrative Assistant performs a variety of responsible administrative and clerical duties in support of the department; provides information and assistance to the public; and assumes other responsibilities as assigned by the Vice President for Financial Affairs. This position requires strong public relations skills, the capacity to work independently, and successful completion of tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Serve as a coordinating point of contact for the Vice President for Financial Affairs; schedule meetings and appointments, assist with telephone calls, preparation of letters, filing, scanning of documents, etc.
• Assist in dissemination and compiling of confidential information and reports
• Assists with collection of data and preparation of reports for the Oklahoma State Regents for Higher Education, the Northern Oklahoma College Board of Regents, and other projects or studies as necessary
• Assist in special projects, reports, or changes influenced by both internal and external sources
• Serve as the primary contact to report incidents and claims to OMES Risk Management and to coordinate responses to reports and surveys to Risk Management
• Compile monthly vice president report from all departments reporting to Financial Affairs for submission to the NOC Regents
• Compile the monthly personnel actions report for the NOC Regents
• Serve as the primary contact for reservation of facilities for the Tonkawa Campus and NOC Cove
• Assist employees with log in and usage of the reservation work order system to include managing users and service providers
• Serve as backup depending on the fiscal year cycle demands as determined by Vice President for Financial Affairs
• Distribute and track key issuance to employees on the Tonkawa Campus
• Maintain job manual for position with regular updates to describe processes when substitutions are needed
• Other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Administrative Assistant must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of responsible administrative work; and establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. A demonstrated ability to write and speak effectively, and proficiency of Microsoft Word and Excel software applications are required. The individual must possess skills to work effectively with supervisors and department chairs. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check

EDUCATION and/or EXPERIENCE:

A minimum educational level of an Associate Degree in relevant area with a minimum of five years experience or equivalent combination of education and experience is required.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit a letter of application, an NOC application form available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. or complete application packets can be emailed to human.resources@noc.edu  EOE

Assistant Livestock Judging Coach- Tonkawa-Part-Time

SUMMARY:

Northern Oklahoma College Division of Agriculture & Biological Science is seeking an Assistant Livestock Judging Coach on the Tonkawa campus. This part-time position will be a 10- month, 30 hour per week appointment that includes a benefit package. Considerable time and travel requirements can be expected in this position, with availability on some evenings and weekends. Minimum requirements are an associate’s degree in agriculture and collegiate livestock judging experience. A bachelor’s degree is preferred. Applications will be considered until the position is filled.

Essential Duties and Responsibilities Include:

• Assist the Head Livestock Judging Coach with team practices and contests.
• Assist the Head Livestock Judging Coach with NOC Livestock Judging Program activities such as the NOC Livestock Judging Contest, NOC Livestock Judging Camp, etc.
• Travel to select Livestock Judging Contests.
• Recruiting of NOC students and Livestock Judging Team Members, including tours of  campus and agricultural facilities and booth representation at various recruiting events.

Areas of Knowledge and Expertise Include:

• A thorough understanding of the livestock industry and format of livestock judging contests.
• Prior livestock judging experience at the collegiate level.
• Must be an effective recruiter and should be able to develop good working relationships with potential students, livestock producers, and supporters of the program.
• Mastery of computer skills.
• Good organizational and communication skills.

PHYSICAL DEMANDS: 

While performing the duties of this job, the employee is occasionally required to stand, walk, push, lift, haul, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application form,  which is available online at www.noc.edu/faculty , a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Coordinator of High School & College Relations-Enid-Full Time

SUMMARY:

Reporting to the Vice President for Enrollment Management, the Coordinator of High School and College Relations assumes primary responsibility for the college’s student recruitment program by representing the college on campus and in the various communities. The position is responsible for recruiting and corresponding with prospective students, promoting educational opportunities, and advising about general qualifications for college admission. This employee will assume other duties as assigned and will work on various special projects as they may arise.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Develop and implement recruitment activities for traditional and non-traditional students and other campus recruitment activities.
• Schedule and attend college day and night programs, high school visits, senior awards assemblies, campus tours, and other designated recruitment events.
• Maintain prospective student database in current recruitment software (Salesforce).
• Maintain prospective student pages on the college website.
• Work directly with the Printing Services and Marketing Department to develop recruitment, other informational literature, and promotional materials about the college
• Coordinate and implement the college prospective student communication plan.
• Respond to inquiries from high school principals, counselors, parents, and prospective students regarding the admissions process.
• Maintain job manual for position with regular updates to describe processes when substitutions are needed.
• All other duties as assigned.

QUALIFICATIONS: 

The successful candidate will be sensitive to the needs and interests of prospective and enrolled college students; will possess excellent human relations and communication skills; will understand and use strategies appropriate to college recruitment; will be flexible, innovative, and highly self-motivated; and will be able to travel and work irregular hours as needed. Weekend and evening work will be required with a flexible 40-hour work week schedule. NOC graduates preferred. Subject to satisfactory Fair Credit Reporting Act Disclosure that includes a criminal background check.

EDUCATION and/or EXPERIENCE: 

A minimum educational level of a bachelor’s degree, or equivalent combination of education and experience is required.  Strong computer skills are required and preference will be given to a marketing degree or related experience.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and three references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Director of Prospective Student Services

SUMMARY:

Under the administrative direction of the Vice President for Enrollment Management and Registrar, the Director of Prospective Student Services coordinates all communication, events and outreach services to prospective students for the entire Northern Oklahoma College community. The position provides leadership and vision in the administration of a range of services, policies and procedures related to assisting in the success of NOC students. The position participates in strategic enrollment planning in support of the mission and goals of the college where all have the opportunity to succeed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Coordinate annual information materials to be shared with a range of prospective student populations, including but not limited to: concurrent, first time, transfer, participation groups, the North Central Tribes of Oklahoma, and other targeted populations
• Serve on several NOC committees, e.g., international, First Gen committees
• Assist with concurrent information sessions and concurrent enrollment at local high schools
• Assist with high school recruiting at events and provide structure and oversight to campus tours
• Coordinate and implement strategic communications for prospective students
• Oversee and continually develop the strategic communication plan for prospective students
• Maintain job manual for position with regular updates to describe processes when substitutions are needed.
• Other duties as necessary

EDUCATION and/or EXPERIENCE:

A minimum educational level of a bachelor’s degree. Frequent travel between college locations is required. Must possess valid Oklahoma Driver’s License.

The candidate should have the ability to deal tactfully and confidentially with the internal and external college community and possess excellent oral, written, intercultural and interpersonal communication skills.

The successful candidate must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of duties; and establish and maintain cooperative working relationships with those contacted in the course of work. The ideal candidate will be able to work under pressure, meet flexible deadlines, and set priorities while maintaining professional relationships when dealing with individuals. This position may have activities in the evening or weekends and so may have some weeks with a flexible 40-hour week schedule. This position Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Applicants will need to submit an NOC application which is available online at www.noc.edu/staff, a letter of application, a resume, official college transcripts, and five references with name, job title, professional relationship, phone number, address and email address to Northern Oklahoma College, Human Resources, P.O. Box 310, Tonkawa, OK 74653 or complete application packets can be emailed to human.resources@noc.edu. EOE

Maintenance Technician

SUMMARY:

Responsible for building maintenance, preventive maintenance and light repair for the Tonkawa Campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES include:

• Perform routine maintenance and/or grounds tasks submitted through the workorder system.
• Perform all required routine preventive maintenance inspection and repairs to mechanical and HVAC systems as assigned.
• Perform maintenance on fleet/college vehicles and/or grounds equipment.
• Advise supervisor of needed maintenance tools, supplies and equipment and whether a repair requires a separate work order to a Maintenance Technician or the use of a licensed tradesperson.
• Perform daily inspections of all mechanical rooms as part of the annual preventive maintenance inspection also all the inspections for grounds as assigned.
• Advise supervisor of any concern regarding the condition or maintenance of equipment. Report any program compliance violations.
• Coordinate preventive maintenance schedules with Maintenance and Grounds Manager as necessary.
• Responsible for required record keeping within Maintenance Direct.
• Complete and submit all inspection forms and checklists within established timeframes.
• Perform other duties as assigned.

SKILLS AND SPECIFICATIONS:

To perform the role of a preventive maintenance technician successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Consistent attendance and punctuality is a job requirement. Ability to work independently, organize workload and set priorities. Ability to properly utilize and maintain tools and maintenance/ground equipment. Ability to work as a member of a team. Ability to communicate both orally and in writing. Valid Oklahoma Driver’s License required to operate company vehicles. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to work with computers and software. Ability to use extendable boom forklift, forklift (sit down, stand-up, or motorized pallet jacks), high reach (aerial lift), backhoe/frontend loader, and tractor required.

EDUCATION AND QUALIFACTIONS:

High School degree, diploma or a GED equivalent qualification from a certified college. Bachelor’s degree or an associate’s degree or diploma in mechanical engineering or any other related field of study, a valid journeyman license and or 2 – 3 years of experience of working as a preventive maintenance technician.

PHYSICAL DEMANDS:

The physical demands described below are representative of those that must be met by an individual to successfully perform the essential functions of the preventive maintenance technician job. While performing the duties of this job, the individual is required to lift greater than 25 pounds or more; will require repetitive reaching, pushing/pulling, bending, twisting; will require working at heights greater than 4 feet, might require welding, cutting, brazing, and working with an open flame. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Applicants will need to submit an application which is available online at www.noc.edu/staff , a letter of application, a resume, Official college transcripts, and three letters of professional recommendation to Northern Oklahoma College, Human Resources, P. O. Box 310, Tonkawa, OK 74653. EOE